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Wedding Bells & Ball-ups

Tales from an event planner



Some weddings are simple and intimate, while others can rival a Broadway production. Either way, planning a wedding takes hard work, and while not every couple hires a wedding planner, chances are pretty good that by the end, they wish they had. 

The reasons for being in the business of wedding planning—and surviving in it—are multifold. They include a passion for serving others, the ability to think creatively, patience, and being a good listener—a degree in psychology doesn’t hurt, either. Personally, I find it rewarding to pull off such a momentous event. Chances are you’ve been to your share of weddings as a guest. But if you’re dying to hear what happens behind the scenes, read on. 

In the wedding industry, especially when dealing with destination or luxury weddings, it isn’t unusual to receive challenging requests. These can range from a guest arriving by helicopter, to a bride’s father arranging for a fighter jet to do a fly-over at the end of the ceremony, to a groom deciding to make his ceremony entrance to the James Bond theme music.

A few years ago, I assisted with one nuptial where the cast of Fiddler on the Roof was brought in to do the show’s “Bottle Dance.” Eight dancers came in by bus from NYC for the evening festivities. At the end of the ceremony, they performed the iconic number and then, during the Hora, lifted up the chairs holding the bride and groom. At that particular wedding, the guests also enjoyed an $85,000 Sylvia Weinstock wedding cake. Her name alone raises the price tag of any confection, but for those unfamiliar with her work, she creates amazingly lifelike flowers out of sugar. This cake also included a collection of (sugar) Fabergé eggs.

My duties are wide and varied. I’ve been asked to be a dog handler for the bride’s cherished pet, who would be walking down the aisle in a Chanel outfit, no less—no, not the bride. The dog wore Chanel! And I’ve even been placed in charge of a VIP guest’s special bottle of Tequila that he had flown in especially for himself.

I’m not the only wedding planner with a tale to tell. Some of my peers have experienced circumstances that were totally unexpected—and took some quick thinking by the event team. At one wedding, somewhere between the end of the ceremony and the beginning of the reception, the now-married groom was caught making out with one of the bridesmaids. All was forgiven, apparently, as this couple is still together. During another reception, the groom got into a fistfight with the uncle of the bride—who had paid for the entire event.

One wedding guest who drank a few too many wandered off the property of one my favorite local venues, only to be found the next morning—naked—on a neighbor’s front porch. At another wedding, sadly, one wedding guest literally dropped dead on the dance floor. After the deceased was removed, the partying continued until the wee hours of the morning.

Although a little rain on your wedding day is said to bring good luck, a torrential downpour is never a good thing. One such day comes to mind during which a beautiful sailcloth tent split open from the weight of rainwater, and nearly everything underneath was ruined. The event staff acted quickly to move the party to a nearby building, regrouped, and, despite the near-catastrophe, the wedding ended on a high note.

On occasion, wedding-party members decide to bring items that the planner is unaware of. This was recently the case when several bowls of “adult” gummy bears were placed around the reception. By the end of the evening, everyone was quite happy, and the venue reported several incidents of guests “getting to know each other a little better” in some of the darker corners.

One of the clauses in my contract states: “If you choose to hire a vendor with whom I have not worked, I cannot guarantee the quality of their service or product.” Only rarely does this pose a problem. However, you just never know when the drummer from the band your clients bring in from NYC will show up without his drums—he simply forgot them and didn’t realize it until the equipment was unloaded at the reception site. Fortunately, a team member made a few calls and found a local drum set that was delivered before the guests arrived for dinner and dancing—and the wedding party had no idea what happened until they were told the day after.

And then there was the occasion when the groom frequented the open bar a bit too often, got sick on himself, and ended up enjoying the rest of the evening amidst his guests—in his underwear.

At the end of the day, most of the situations that occur at a wedding are just memories in the making and, hopefully, will be looked upon in the years to come with laughter and perhaps a few happy tears. So, be kind to your wedding planner—who is, among other things, making sure your guests get on the right shuttle (we liken this to herding cats) or running interference between the crazy aunt with rolled-down knee-highs and the father of the bride who can’t stand her. Remember, we very well might have a few stories about your wedding.

 

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December 2018

Music on the Hill bell ringers add festive music to holiday shopping at the Westport store. Bells will ring at intervals throughout the afternoon. Kids may join in with sleigh bells. Stop by...

Cost: free

Where:
Westport Barnes and Noble Booksellers
1076 Post Road East
Westport, CT  06880
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Sponsor: Music on the Hill
Telephone: 203-529-3133
Contact Name: Music on the Hill
Website »

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Sunday, December 9th at 3:00 PM. Open to all ages. Come to watch several short silent comedies at this fun event hosted by renowned silent film accompanist and historian Ben Model. Ben Model...

Cost: Free

Where:
Ruth Keeler Memorial Library
276 Titicus Road
North Salem, NY  10560
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Sponsor: Keeler Library
Telephone: 914-669-5161
Contact Name: Carolyn Reznick
Website »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

On December 9 from 12 – 3 p.m. bring your knitting projects or spinning wheels and enjoy a relaxing afternoon with seasoned knitters and spinners. They will coach you on your knitting challenges...

Cost: Free, but donations in support of New Pond Farm's fleecy flock will be welcomed!

Where:
New Pond Farm Education Center
101 Marchant Road
Redding, CT  06896
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Telephone: (203) 938-2117
Website »

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  The Wilton Conservation Commission will host a walk at Cherry Lane Park this Sunday beginning at 1 pm. to be led by Commissioner Colleen O'Brian.  All are welcome, including dogs on leash. ...

Cost: Free

Where:
Cherry Lane Park
41 Cherry Lane
Wilton, CT  06897
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Sponsor: Wilton Conservation Commission
Telephone: 203 210-5240
Contact Name: Jackie Algon
Website »

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James Lancel McElhinney, journal-artist, author, Yale alumnus and  Pollock-Krasner Grant recipient will unfold the epic story of painted books, from the Age of Exploration to the digital era. He...

Cost: 0.00

Where:
Ridgefield Library
472 Main Street
Ridgefield, CT  06877
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Sponsor: Ridgefield Library
Telephone: 203-438-2282
Contact Name: Laurie McGavin Bachmann
Website »

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Join celebrated artist Duncan Hannah as he discusses his memoir, 20th Century Boy: Notebooks of the Seventies, a rollicking and vividly immediate memoir of his life in 1970s New York — a lost...

Cost: free

Where:
Pequot Library
720 Pequot Avenue
Southport, CT  06890
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Sponsor: Pequot Library
Telephone: 203-259-0346
Website »

More information

The much anticipated Great Trains Holiday Exhibit at the Wilton Historical Society opens the day after Thanksgiving, Friday, November 23, with Santa visiting on December 8! Decorated for the...

Cost: Members free, Non-member adults $10/ kids $5.

Where:
Wilton Historical Society
224 Danbury Road
Wilton, CT  06897
View map »

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The Maritime Garage Gallery’s latest exhibit features works inspired by art in public places. “Street Level ” brings to life the notion that public art can transforms...

Cost: Free

Where:
Maritime Garage Gallery
11 North Water Street
Norwalk, CT  06854
View map »


Sponsor: Norwalk Parking Authority
Telephone: 203-831-9063
Contact Name: Maritime Garage Gallery
Website »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

Show More...
Show Less...

The Maritime Garage Gallery’s latest exhibit features works inspired by art in public places. “Street Level ” brings to life the notion that public art can transforms...

Cost: Free

Where:
Maritime Garage Gallery
11 North Water Street
Norwalk, CT  06854
View map »


Sponsor: Norwalk Parking Authority
Telephone: 203-831-9063
Contact Name: Maritime Garage Gallery
Website »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

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Wednesday, Dec. 12. The Bedford Chamber Concert Series continues its 2018-19 season, featuring an all-Vivaldi holiday program. Anthony Newman and the Bedford Chamber Ensemble will perform “The...

Cost: $45 per person

Where:
St. Matthew's Church Fellowship Hall
382 Cantitoe Street
Bedford, NY  10506
View map »


Sponsor: St. Matthew's Music Committee
Telephone: 914-522-5150
Contact Name: Anthony Newman
Website »

More information

The Maritime Garage Gallery’s latest exhibit features works inspired by art in public places. “Street Level ” brings to life the notion that public art can transforms...

Cost: Free

Where:
Maritime Garage Gallery
11 North Water Street
Norwalk, CT  06854
View map »


Sponsor: Norwalk Parking Authority
Telephone: 203-831-9063
Contact Name: Maritime Garage Gallery
Website »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

The much anticipated Great Trains Holiday Exhibit at the Wilton Historical Society opens the day after Thanksgiving, Friday, November 23, with Santa visiting on December 8! Decorated for the...

Cost: Members free, Non-member adults $10/ kids $5.

Where:
Wilton Historical Society
224 Danbury Road
Wilton, CT  06897
View map »

More information

Show More...
Show Less...

The Maritime Garage Gallery’s latest exhibit features works inspired by art in public places. “Street Level ” brings to life the notion that public art can transforms...

Cost: Free

Where:
Maritime Garage Gallery
11 North Water Street
Norwalk, CT  06854
View map »


Sponsor: Norwalk Parking Authority
Telephone: 203-831-9063
Contact Name: Maritime Garage Gallery
Website »

More information

The much anticipated Great Trains Holiday Exhibit at the Wilton Historical Society opens the day after Thanksgiving, Friday, November 23, with Santa visiting on December 8! Decorated for the...

Cost: Members free, Non-member adults $10/ kids $5.

Where:
Wilton Historical Society
224 Danbury Road
Wilton, CT  06897
View map »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

Show More...
Show Less...

The Maritime Garage Gallery’s latest exhibit features works inspired by art in public places. “Street Level ” brings to life the notion that public art can transforms...

Cost: Free

Where:
Maritime Garage Gallery
11 North Water Street
Norwalk, CT  06854
View map »


Sponsor: Norwalk Parking Authority
Telephone: 203-831-9063
Contact Name: Maritime Garage Gallery
Website »

More information

The much anticipated Great Trains Holiday Exhibit at the Wilton Historical Society opens the day after Thanksgiving, Friday, November 23, with Santa visiting on December 8! Decorated for the...

Cost: Members free, Non-member adults $10/ kids $5.

Where:
Wilton Historical Society
224 Danbury Road
Wilton, CT  06897
View map »

More information

Music on the Hill presents a festive concert of the Jubilate Ringers handbell choir and Festival Chorus performing classic carols and songs. Featured: the premiere of "Stars over Snow:...

Cost: Free, with donations welcome: $20 suggested.

Where:
St. Matthew's Episcopal Church
36 New Canaan Road (Rte. #106)
Wilton, CT  06897
View map »


Sponsor: Music on the Hill
Telephone: 203-529-3133
Contact Name: Music on the Hill
Website »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

Show More...
Show Less...

Come and meet award-winning columnist, author, and founder of Jackson, Grant Investment Advisers, Inc, Julie Jason. She'll be signing her most recent books, The Retirement Survival Guide, Managing...

Cost: 0

Where:
Barnes & Noble at the Stamford Town Center
100 Greyrock Place
Stamford, CT  06901
View map »


Sponsor: Julie Jason
Telephone: 203-322-1198
Contact Name: Theresa Robbins
Website »

More information

The much anticipated Great Trains Holiday Exhibit at the Wilton Historical Society opens the day after Thanksgiving, Friday, November 23, with Santa visiting on December 8! Decorated for the...

Cost: Members free, Non-member adults $10/ kids $5.

Where:
Wilton Historical Society
224 Danbury Road
Wilton, CT  06897
View map »

More information

On November 3rd, Heather Gaudio Fine Artis set to open “Room for Play,” a group exhibition featuring works by Ellen Carey, Deborah Kass, Robert...

Cost: Free

Where:
Heather Gaudio Fine Art
66 Elm Street
New Canaan, CT  06840
View map »


Sponsor: Heather Gaudio Fine Art
Telephone: 203-801-9590
Contact Name: Rachael Palacios
Website »

More information

On Saturday, December 15th, at 6:30 PM, New Pond Farm Education Center will be hosting a public astronomy program where we hope to see Comet Wirtanen and some meteors from the Geminid meteor...

Cost: $4 per New Pond Farm member (max. $16 per family) and $6 per non-member (max. $2

Where:
New Pond Farm Education Center
101 Marchant Road
Redding, CT  06896
View map »


Telephone: (203) 938-2117
Contact Name: New Pond Farm
Website »

More information

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